Commercial Invoice
The primary commercial document: seller, buyer, Incoterm, product description, HS code, unit and total value, currency, payment terms. Used by customs for duty assessment and by your finance team for booking the purchase.
Packing List
Lists exactly what is inside the shipment: pallet numbers, box counts, gross and net weights, dimensions, SKU breakdown. Essential for physical checks on arrival and for insurance claims if anything goes missing.
Bill of Lading (B/L) or CMR
The transport contract and title document. A sea Bill of Lading is issued for containers; a CMR waybill is issued for road freight within Europe. Original B/Ls are often required for release of cargo at destination.
Certificate of Origin
Issued by a chamber of commerce or equivalent authority. Declares that the goods originate in Greece. Required for import into many non-EU markets (GCC, some North African, Latin American markets) and often requested for tender programmes.
EUR.1 Movement Certificate
Preferential origin certificate for shipments moving under a free-trade agreement between the EU and a partner country (for example the UK, Switzerland, South Korea, Egypt, Japan). Correctly presented, EUR.1 gives your customer preferential (often zero) import duty.
ATR Movement Certificate
The Customs Union document for shipments between the EU and Türkiye. Confirms the goods are in free circulation in the EU and are entitled to preferential treatment under the EU-Türkiye Customs Union.
Certificate of Analysis (CoA)
Issued by an accredited laboratory or the producer's QC department. Confirms that a specific production batch meets the agreed specification: acidity and peroxide value for olive oil, protein and fat for dairy, brix and pH for preserves, microbiology across the board. Always require a CoA per lot for food-safety-sensitive categories.
Health Certificate
Issued by the competent Greek authority (usually EFET or a regional veterinary service). Certifies that the products of animal origin (dairy, some processed products) are fit for human consumption and were produced under approved sanitary conditions. Mandatory for import into most non-EU destinations for dairy and animal-origin goods.
Phytosanitary Certificate
Issued by the Greek plant-health authority. Required for import of plant-origin products (olives, some processed vegetables) into destinations that require plant-health clearance, particularly outside the EU.
Insurance Certificate
Under CIF or CIP the seller arranges marine insurance and provides the certificate; under FOB, EXW or FCA the buyer arranges it. Cover typically follows Institute Cargo Clauses (A), (B) or (C) depending on cargo sensitivity.
Additional documents on request
- PDO / PGI certificates linking a batch to a protected designation.
- Organic (BIO) transaction certificate for organic-labelled goods.
- Halal or Kosher certificates where the market requires.
- Non-GMO declaration.
- Allergen statement and nutritional analysis.
- MSDS for products that require it (rare in food but occasional for concentrates).